What is a Police Clearance Form?
A Police Clearance Form is used to get verification or clearance regarding an individual’s criminal background from the police. This form is typically requested by a potential employer, educational institute, or government enterprise for confirmation and security reasons.
After a thorough check-up for 3-5 days, if the individual has a clean criminal record, the clearance certificate is signed and approved by the Superintendent of the Police and allotted to the individual. Although the form can be applied for any time, it is advised to apply for the certificate 3 to 5 days in advance in case there is a delay in the verification process.
Information required on a Police Clearance Form
A Police Clearance Form requires basic personal details and identity proof of the applicant. The number and date on the form are to be filled in by the Superintendent of Police. The remaining details such as the applicant’s name, their father’s name, and registered address are to be written by the applicant.
The form also requires the date of birth, place of birth, passport number, NIC number, a passport size photograph, and thumb impression of the applicant.
This is done to verify their identity and citizenship status.
How to Fill Out a Police Clearance Form
The Police Clearance Form can be obtained from certain authorized sources. The sources can be online as well as offline. You can visit the nearest Police Station and pick up the Police Clearance Form in person. And ask the officials if you have any concerns. You can also skip the queues and the crowd by downloading and printing the form online from the many authorized websites.
A Police Clearance Form looks like the one below.
- To start with, the date and number mentioned at the top of the form are to be filled in by the Superintendent of Police who is also responsible for verifying and approving the clearance certificate. Therefore, you can leave that part and move on to the personal details section.
- In the next section, mention your full official name and your father’s full official name followed by your official detailed address. Make sure that these details are correct as the authorized personnel might visit the stated address for verification and also talk to the family and/ or neighbors.
- Moving on, mention the date of your birth and the place of your birth that is on the official documents.
- In the next step, verify your identity by mentioning the passport number and N.I.C number. Pay special attention to the details here. As both of these details are a combination of numbers, check twice before writing.
- Lastly, put your thumb impression and signature to complete the form.
Ensure that before filling out the form, you have all the details in the palm of your hands. You might or might not be required to submit certain documents depending on your situation. In certain situations, individuals are required to submit their passports.
Your part is done by filling the form. The rest of the procedure is taken care of by the police authorities and typically takes 3 to 5 days for completion. Once that is done by the authorities, you will get a clearance text message or an email to collect your Police Clearance Certificate from their office.
What is the Police Clearance Form Used for?
The Police Clearance Form is used to get a clearance certificate stating that an individual has a clean criminal history. Their police records are clean and they possess a good moral character.
The Police Clearance Form is generally requested by a potential employer, a government establishment, or an educational institute to get an assessment of the individual’s character and background. In a way, it is a background check that is run by the local police authority on behalf of the employer, educational institute, or the official establishments that need it for their records.
The individual can state any of the reasons while applying for the Police Clearance Certificate.
